Choosing an Accounting System

accounting system

In my work with social enterprises, particularly small ones, a common area on which I am consulted is the adequacy of accounting systems and how they may be improved.

I often find in small, newly founded enterprises that an Excel spreadsheet is being used. While I have found some examples of very good and perfectly adequate Excel-based systems they are in a minority and, while Excel is a powerful tool, it is not a robust substitute for a proper double entry book keeping system (nor was it designed to be).

The reasons why Excel spreadsheets are inadequate are many and include:

1. They are not double-entry based and there is no cross-check or control to ensure that every transaction has a debit and credit entry;

2. Notwithstanding the ability to set passwords in Excel, they tend to be less secure than accounting packages;

3. It is easy for formula or transactional data to be accidentally overwritten (protection may be the solution to the former but will be cumbersome and less effective for the latter);

4. Data may be lost through forgetting to save work regularly where, in accounting systems, once you post a transaction it is automatically saved;

5. Excel spreadsheets are prone to becoming easily corrupted;

6. If you have a spreadsheet on a standalone computer (particularly a lap top), rather than being connected to a network, there is a risk of the data being lost, with dire consequences, unless it is backed up regularly – there are a number of low-cost web-based systems (e.g. Kashflow and Xero) available, where the data is protected as it is saved to the Cloud.

Web-based systems like Kashflow and Xero start from less than £10 per month for a very basic package. They can be accessed from smart phones and tablets as well as computers, enabling you to do your accounting on the move if required. They are also tailored for use by those with little or no accounting knowledge or experience. Being web-based also means that if your employees are remotely disbursed, they can easily access the system.

If your prefer something low-cost that isn’t web-based, Intuit Quickbooks offers a very powerful alternative with a 1 user licence costing less than £100.

Each of the above options allow easy transfer of data from the system to Excel to facilitate reporting and analysis.

There are other packages available but those that I have mentioned are the ones in most common use in my experience.

If you require any further information, would like an assessment of your current accounting system or advice and assistance in choosing a system please contact me without obligation 07740 191557 or Email Me

7 Steps to Confident Public Speaking

Confident Public Speaker

I have successfully coached many clients who had a fear of or lacked confidence in public speaking. It is a very common phenomena.

If this is something that you experience, take the following steps:

1. The first step towards achieving any goal is believing that you can. As Henry Ford famously said “if you think you can you can, and if you think you can’t you can’t and either way you’re probably right”.

Instil the belief in yourself by repeating a positive affirmation like “I AM confident and I CAN do this”. The more you repeat the affirmation, the more you will believe it.

The subconscious mind doesn’t know the difference between a real and an imagined experience, so if you tell yourself that you are a confident public speaker it will think you are.

2. Think of when you are about to speak in public.

3. Take yourself back to a time when you were about to speak. Experience it as if it were happening right here and now. See what you see, hear what you hear and feel what you feel as you are about to deliver your speech or address an audience.

4. Take yourself back to the point before you get the feeling of fear, anxiousness, nervousness, lack of confidence or whatever the feeling is that you experience.

5. What is the ‘trigger’ for that feeling? What is it that causes you to experience that disempowering or limiting feeling?

Once you know what the ‘trigger’ is then you can address it.

For example, the ‘trigger’ may be, just prior to speaking, thinking to yourself or hearing your internal voice tell you that you are going to look stupid.

6. You could tell yourself that you are going to look just fine, or you could ask yourself, if you look stupid, what’s the worst that can happen?

So you look stupid, so what? What is stupid anyway?

How often have you sat in a seminar or at a conference and listened to somebody speak? How often are you thinking that the speaker is stupid? I would guess rarely or never.

So what makes you think that your audience are thinking that of you?

Whatever the ‘trigger’ you can challenge it and change it.

7. Finally, visualise yourself confidently delivering your speech or address and see the positive reaction of the audience, fully engaged in what you are saying.

You CAN do it!

You ARE a confident public speaker!

People want to hear what you have to say!

Let me know how you get on.

If you would like some help Email Us for a free, no obligation, intake session.